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Billing Manager

Great Opportunity!

Job Summary

The billing manager is responsible for managing the billing / accounts receivable department and related activities. This includes maintaining and reviewing billing activity across two software systems and working collaboratively with accounts receivable staff to determine all accounts receivable processes are performed accurately and in accordance with company policies. The billing manager is also responsible for working with the sales team to assist in contract pricing.

Candidate Profile

  • Education: Bachelor’s degree in accounting or finance
  • Experience:
  • 1 or more years of applicable work experience.
  • CPA designation preferred, but not required.
  • Public accounting experience is preferred, but not required.
  • Knowledge of Sage Intacct accounting software is preferred, but not required


  • Detail Oriented
  • Ability to read and understand a general ledger
  • Ability to build and post journal entries in the accounting software
  • Comfort with speaking to customers on the phone
  • Good critical thinking skills to help identify issues with customer accounts / billing
  • Strong Organizational Skills
  • Proficiency in Microsoft Word and Excel
  • Good Time Management and Multitasking Skills
  • Ability to work with others across the organization

Core Work Activities

  • Manage entire billing, accounts receivable, and collections process. This includes:
    • Reviewing customer contracts to determine billing terms and amounts to be invoiced.
    • Working with the sales team to determine historical pricing for contract updates.
    • Reviewing customer set up in accounting software to determine the customer was set up accurately.
    • Managing the sales order process, including set up of recurring sales order transactions.
    • Answering internal and external questions about invoicing.
    • Reviewing aged accounts receivable and identifying items that require advanced collections procedures.
    • Placing “hold work” notices on customer accounts that are delinquent.
    • Billing installment customers.
    • Reviewing customer vendor forms and assisting in their completion.
    • Managing third party vendor portals required by our customer base.
    • Assisting with posting payments to customer accounts.
    • Assisting with weekly invoicing when accounts receivable clerk is absent.
  • Manage the deferred revenue process:
    • Maintaining the schedule of customers with deferred revenue.
    • Determining when work is completed and moving the balance to revenue.
    • Reviewing items that are lingering on the schedule and determining if they should be written off.
  • Assist in month end close:
    • Reconciling the accounts receivable sub ledger to the general ledger at month end.
    • Reviewing production activity to determine if there was any missed billing during the month.
    • Completing the installment customer reconciliation each month.
    • Reconciling the deferred revenue schedule to the general ledger each month.
    • Maintaining the SAAS schedule and posting journal entries for revenue each month.
    • Reviewing commissions and sales activity each month 
  • Additional Responsibilities
    • Performs other duties, as assigned, to meet business needs.
    • Train team members in areas of need



About OutSolve

OutSolve is the industry leader of outsourced Affirmative Action plans specializing in affirmative action services, workforce analytics, and compensation analysis. Started in 1998, OutSolve has grown to be an industry‐leading consulting firm supporting over 1,500 companies and more than 15,000 AAPs annually. OutSolve’s experienced consultants and staff are dedicated to unmatched customer service and offer year‐round Affirmative Action and related consulting.


OutSolve Embraces Diversity and is Proud to be an Equal Opportunity Employer.

OutSolve is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters  If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email jobs@outsolve.com.  If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail jobs@outsolve.com or call toll-free 888-414-2410.